Circuit ActionSports
1. NAME
The association shall be known as Circuit ActionSports,
hereinafter referred to as "CASC", and all the members shall be
governed by the by-laws and rules of CASC.
2.
For purely social ends and without intention of pecuniary
profit for its members: Establish and
administer a social and sporting club for the recreation and leisure of the
mind and spirit of its members and guests and to provide services of any type
relating to its goals. The club is to be oriented on skill, speed and
sportsmanship, and their development, while reducing overly aggressive physical
play. These objectives shall be accomplished through commitment, organization
and camaraderie.
3. MEMBERS
Membership in CASC shall be at the discretion of the Board
of Directors who shall have the right to refuse membership, without public
explanation, if it is in the best interests of CASC.
Regular members are members who qualified for the play-offs
of that year.
Associate members are members who qualified for the
play-offs in any prior year.
The term "Member" as used hereafter in these
bylaws shall refer to Regular or Associate members.
All Members in good standing shall have full voting powers.
To be in good standing, a member shall have paid the appropriate
subscription for the current year. The Board of Directors, may at their
discretion, reduce, and for that year only, the subscription of members joining
CASC during the course of the year.
The term “Year” as used in these bylaws shall refer to any 12-month
period from 1 May to 30 April.
4. BOARD OF DIRECTORS
The Board consists of 5 directors; this number may be
modified in accordance with Article 87 of the law regarding Companies. The
board may take any action or make any decision to ensure the smooth running of
CASC activities, or in order to accurately reflect CASC's mission.
a) President - The President shall act as Chair at
all meetings of CASC, see that the by-laws is strictly upheld, instruct the
Secretary to summon meetings when necessary, count the vote and in the case of
a tie, shall cast the deciding vote.
The President cannot serve more than 2 consecutive terms.
b) Vice-President, Women - The Vice President, Women
shall be responsible for the interests of the female members of CASC and attend
relevant meetings.
c) Vice-President, Men - The Vice President, Men
shall be responsible for the interests of the male members of CASC and attend
relevant meetings.
d) Secretary - The Secretary shall keep records of
all meetings of CASC and shall present a report at the Annual General Meeting.
The Secretary shall see that all notices are given in accordance with the
provisions of these by-laws, or as instructed by the Board of Directors.
The Secretary, assisted by the divisional coordinators, shall
keep a current record of all members’ names, mailing and e-mail addresses,
telephone numbers and membership status. The Secretary should provide this
information as part of his/her report at the Annual General Meeting. The
Secretary shall act as Chair in the absence or disability of the President and
shall exercise all the duties and powers of the President.
e) Treasurer – Under the supervision of the Board of
Directors, The Treasurer shall have charge of the accounts of CASC and shall be
responsible for its financial affairs and all its purchases.
The Treasurer shall be responsible for collecting all monies
from the Divisional Coordinators and shall, upon request, give a receipt for
same. All monies shall be deposited in a Chartered Bank in the name of CASC. No
money shall be withdrawn from the bank without the proper signatures as covered
in the Signing Authority.
All accounts shall be made by official cheque or against
proper receipts. The deposit and receipt books shall be produced at all CASC
meetings, properly balanced and up to date, according to the bank's books.
The Treasurer shall be responsible for the proper accounting
of all receipts and expenditures at all CASC functions. The Treasurer shall
produce, at the Annual General Meeting, a balance sheet for the current year and a budget for
board expenses for the following year.
The
divisional budgets shall be approved by the board no later than 2 weeks before the start of the division.
Signing Authority - The Treasurer and
two other Directors shall have signing authority and all cheques must be signed
by two of the three above Directors.
f) Director, Community – The Board at its discretion
may appoint The Director, Community who shall not be a member of CASC and shall
be a full director of the Board.
All CASC Directors, with the exception of the Director,
Community, shall be elected from the members at CASC’s Annual General Meeting
The term of office for all officers shall be for one year.
A quorum for meeting of the Board of Directors shall be
three.
5. INVESTMENTS AND SHARES
The corporation can acquire and hold corporation shares and
sell or otherwise dispose of them.
The
corporation can acquire and hold investment products and sell or otherwise
dispose of them.
6. LOANS
If
authorized by regulations approved by at least two-thirds of the members
present at an Extraordinary General Meeting summoned for this purpose, the
directors may, at their discretion:
a) Make
loans on CASC’s credit;
b) Issue
bonds or other corporate stocks and guarantee or sell them for a price or sum
judged as suitable;
c)
Mortgage movables and immovables of the corporation or otherwise put on lien on
them.
7. ANNUAL GENERAL MEETING
The Annual General Meeting of Members shall be held at a
convenient date shortly after April and no later than 30th June. A copy of the
agenda and all proposed changes to the by-laws will be posted on the CASC
website, at least 30 days prior to the meeting. Only members shall be eligible
to vote at the Annual General Meeting. A quorum shall be 10 CASC members.
All elections shall be carried out by secret ballot or by
show of hands at the discretion of the Chair, and all candidates for election
shall be openly proposed and seconded.
The 5 members obtaining the most votes shall form the board
of directors, however, the board shall consist of at least one woman and of at
least one man. It is the responsibility
of this elected group to decide who will occupy which position within the
board. The composition of the board of
directors will be posted on the CASC website, no later than, one week after the
Annual General Meeting.
8. NON-ELECTED POSITIONS
a) Divisional Coordinators - shall be Members
named by the board of directors within 15 days of the Annual General Meeting
and shall be responsible for the conduct of all matters relating to their
respective divisions and report to the board.
The Divisional Coordinator shall ensure that proper
arrangements are made to notify all captains of their rosters, schedules and
team membership fees.
b) Referees – as determined by each Divisional
Coordinator.
c) Time-keepers – as determined by each Divisional
Coordinator.
d) Work Schedulers – as determined by each Divisional
Coordinator.
e) Other Schedulers – as determined by each
Divisional Coordinator.
f) Website Editor - The Website Editor shall carry
out the duties as required for the gathering of news of interest to the members
of CASC and information regarding CASC, of interest to the general population
and for posting this information on a public domain website.
At the discretion of the Board of Directors, positions a) to
f) may be filled from within the ranks of the Directors or may be co-opted.
The Board of Directors may appoint further members and may
nominate committees at its discretion.
9. EXPULSION
The CASC Board of Directors shall be empowered to expel, in
the interests of CASC, any member of CASC.
10. EXTRAORDINARY GENERAL MEETINGS
An Extraordinary General Meeting may be called by the Board
of Directors, or by the Secretary upon a written request signed by any ten
members. All members shall be given at least ten days notice through the CASC
web site, of such a meeting, together with a copy of the agenda.
The members can, during a Extraordinary General Meeting
remove any director of CASC. The
Extraordinary General Meeting Convocation notice must mention that such a
director is subject to removal and the principal reason against him.
A director can be removed by majority vote.
A quorum shall be 25 members.
11. CHANGES TO THE BY-LAWS
Changes to the By-Laws of CASC shall be made only at an
Extraordinary General Meeting, or at the Annual General Meeting. With respect
to the Extraordinary General Meeting only, all proposed changes must accompany
the agenda ten days prior to the meeting and shall require the approval of
two-thirds of the members present.
12. RULES
The CASC Board shall determine rules for each division
and/or sport and/or activity; these rules will be posted on the CASC web site.
Note: revised as of April 24, 2010